A board portal is specialist governance software that safely and securely delivers digital board packs to directors and their organization’s secretariat. Streamlined and automated they improve collaboration, encourage better discussions and decision-making, and help all stakeholders get on board with the strategic direction of the business.
They also save time and money by cutting down on printing, couriering, email, and the cost of preparing meetings. The ability to access documents for the board and also communicate with an encrypted, secure in-app messaging system means that board members are connected anytime even when they’re in the office. They can prepare for meetings and sign documents online or in-app. They can also make use of the video conferencing feature to attend virtual meetings when they are unable to attend in person.
What should you look out for in the board portal
Ask prospective vendors to provide demonstrations, as well as detailed, thorough troubleshooting guides, available on their website. You should get an exact quote that covers both the initial and ongoing costs. Pricing models are different and are based on flat rates, features, or the number of users. It is essential to compare.
Security is the most important criterion for a high-quality board portal. It should encrypt all data while in transit and in rest and additional hints have precise control of access and authentication rights. In addition, it should have a disaster recovery plan that includes an uptime guarantee. It should also regularly undergo external audits to ensure security, availability integrity, privacy and availability.