Remote board meetings are an online version of the traditional face to face board meeting. In this type of meeting, you and your fellow attendees connect via an online, secure, and easy-to-use platform. Rather than spending time and money on travel expenses members of your team can join the meeting from the comfort of their office or at home.
The first step for a successful remote meeting is to choose the most effective video software for conferencing. It should be safe, easy to use and offer a wide range of useful tools. When you’ve chosen the right one, make sure you conduct a test session prior to the meeting to ensure that all participants are comfortable with the software and can start using it quickly.
It’s also a good idea to study the specific rules and regulations of your state for remote meetings. There could be legal restrictions that you’ll have to take into account and so make sure you check with your board’s administrator or lawyer to make sure you’re compliant prior to arranging a remote meeting.
It’s also recommended to turn off your microphone when not speaking to allow other participants to clearly hear the conversation. This helps keep the meeting on track by avoiding interruptions which can be frustrating for everyone.
Additionally, it is important to establish clear goals and time limits for the meeting before you begin. This will help you keep the call on track and make sure you’ve covered every item on your agenda. This will help you keep your remote board members engaged and focused throughout the meeting.