Video conferences allow remote board members to see one another, even if they’re using different devices. For meetings, non-profits can choose among a variety of video conference platforms, such as Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits can also use software for managing boards that includes an interface for meetings that permits remote participation.
The ability to observe the faces of participants can encourage more interactive and participative meetings. To ensure that everyone is heard, have the chair invite board members who haven’t spoken and limit the number of people who speak at the same time. This ensures that the discussion doesn’t get dominated by a single person and provides a more balanced decision-making process. To cut down on background noise, request that participants turn off their mobile phones, and then use the muted button when not speaking.
Some directors will be unfamiliar with a virtual meeting space and are hesitant to speak out which can hinder their participation and the effectiveness of the meeting. This can be addressed by using an easy-to-use interface for meetings and a session of training that teaches attendees about the technology, and urging participants to practice before the www.board-room.blog/comprehensive-market-guide-for-board-portals/ meeting. The board can also create an agenda that is strictly controlled and restricts the duration of each item to ensure that the meeting is conducted efficiently and the desired outcome is reached. Board directors can highlight and take notes on documents that are digital to enhance their involvement and speed up meetings. They can share notes with members to improve collaboration and the quality of their minutes.
